Rental application form — free PDF
Free rental application 50-state. 3x rent rule, FCRA §1681b credit-auth, fee caps (CA $52.46, NY $20), Fair Housing 42 USC §3604. Beats Avail $7/mo, Zillow $35.
Upload the official PDF
Drag the latest IRS / USCIS revision into the upload zone, or pick a starter template from our library.
AI fills every field
Our AI maps your data to each box on the form — TIN, SSN, address, withholding, dates. Review and edit anything you want.
Sign and download
Apply an ESIGN/UETA-compliant e-signature, then download the finished PDF or send by secure link.
Why choose iFillPDF
50-state compliant
Works in all 50 states + DC with statutory overrides flagging the right disclosures and security-deposit caps before you charge: California AB-2559 + Civ. Code §1950.…
FCRA-compliant credit check
Includes the Fair Credit Reporting Act (15 U.S.C. § 1681b) authorization wording landlords need to legally pull a credit report.
Auto-screening fields
Employment + income (3x rent rule), rental history (last 2 landlords), criminal disclosure (HUD-compliant), and personal references.
Mobile-friendly fill
Send a magic link to your applicant — they fill on their phone, sign with finger, submit back. Zero printing.
Standard residential rental application covering employment, income (the 2.5x-3x monthly-rent affordability rule), rental history (last 2 landlords), personal + professional references, criminal history (HUD 24 CFR §982.553 individualized-assessment compliant) and FCRA 15 USC §1681b(a)(3)(F) "permissible purpose" credit-check authorization. 50-state-compliant with built-in screening-fee caps (CA Civ. Code §1950.6 = $52.46, NY Real Prop. Law §238-a = $20, DE 25 Del. C. §5514 = lower of 10% or $50, MA brokers-only G.L. c. 186 §15B), HUD/EPA Lead Disclosure Rule for pre-1978 housing (42 USC §4852d), and Fair Housing Act 42 USC §3604 guardrails. ESIGN Act 15 USC §7001 + UETA-signed by your applicant from any phone, NIST SP 800-63B IAL2 audit log, AES-256 at rest. Beats Avail $7/mo + $55 screening, RentRedi $19.95/mo, Zillow Rental Manager $35/listing, TurboTenant $0 + $55 per applicant, Apartments.com Free + $29 screening.
Go further with lifetime access
E-signature proof log, business templates, no watermark. $8.99, one payment, for life — no subscription.
Frequently asked questions
Is it really free?+
Yes — free with a watermark and 0 AI Deep Detect, then $8.99/mo Start for 8 AI Deep Detect/mo. No credit card required for the free plan.
Is my data safe?+
Yes — files are stored encrypted (AES-256 at rest) on EU servers, never used to train third-party AI. SOC 2 Type II controls. Sensitive identifiers (SSN, EIN) are masked in our staff console.
What can a rental application legally ask?+
Identification (full name, DOB, SSN for credit check), employment, income (most landlords use a 2.5x or 3x monthly-rent rule), rental history (last 2 landlords), references. Federal Fair Housing Act (42 U.S.C. § 3604) prohibits questions about race, color, religion, national origin, sex, familial status or disability.
Can a landlord charge an application fee?+
Yes in most states — but the cap is heavily state-dependent. California caps it at $52.46/applicant (Cal. Civ. Code § 1950.6, CPI-adjusted), New York at the lower of actual cost or $20 (N.Y. Real Prop. Law § 238-a), Delaware at the lower of 10% of monthly rent or $50, Maine and Wisconsin only at actual screening cost (Wisconsin caps the credit-check fee at $20), Vermont prohibits all non-refundable fees on residential leases, and Massachusetts allows them only for brokers and agents — not landlords. iFillPDF's state overrides flag the cap automatically before you charge.
Do I need to disclose lead paint or other hazards?+
Yes — for housing built before 1978, federal law (42 U.S.C. § 4852d, EPA/HUD Lead Disclosure Rule) requires the EPA pamphlet and a signed disclosure before lease. iFillPDF can attach the federal lead-paint disclosure (Form HUD-1093) automatically.
Is the credit-check authorization required?+
Yes. Under FCRA 15 USC §1681b(a)(3)(F)(ii), a landlord may pull a consumer credit report only with a clear "permissible purpose" written authorization signed by the applicant — generic lease language is not enough; the FTC requires a stand-alone disclosure under §1681b(b)(2)(A). Pulling without authorization is a federal violation: $100 to $1,000 per violation in actual or statutory damages under §1681n (willful) or actual damages under §1681o (negligent), plus reasonable attorney fees, plus FTC enforcement action — Verizon's 2024 DBIR notes individual rental-screening cases settle for $5,000-$15,000 plus attorney fees. The CFPB also enforces under 12 CFR §1022.130 (Reg V) and California adds the CCPA + CPRA on top (CA Civ. Code §1798.100 et seq., $2,500-$7,500 statutory damages). Adverse-action notice (§1681m) required within 30 days if you reject the applicant based on the report. iFillPDF's authorization block satisfies all three layers (FCRA, Reg V, CCPA) — Avail ($7/mo) charges $55 per applicant for the credit pull but still needs you to print a separate authorization sheet.
Is an electronic signature on a rental application valid?+
Yes — under the federal ESIGN Act (15 U.S.C. § 7001) and UETA (adopted in 49 states + DC, plus New York's ESRA), e-signatures on rental applications and leases have full legal effect.
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