PDF tools for Airbnb hosts
Rental agreements, house rules, damage-deposit inventories, check-in checklists, EU registration packs (Regulation 2024/1028 fully applicable May 20, 2026). Pulls guest data from Airbnb, Vrbo, Booking.com or your Hospitable/Hostaway PMS — signature collected on guest phone before keys are handed over.
Guest disputes damage — no signed inventory
Send a check-in inventory PDF on arrival, guest signs from their phone in 30 seconds. Defensible record with timestamp + photos (JPG-to-PDF tool bundles 20 photos into one signed packet). Airbnb AirCover claims paid faster when a signed inventory is attached.
NYC Local Law 18 = listing pulled if not registered
Since Sept 2023, NYC blocks bookings on unregistered short-term rentals (Airbnb, Vrbo, Booking.com all enforce). Hosts must be primary residents, present during stays, max 2 guests. iFillPDF holds your OSE registration #, host disclosure form, and the LL18-compliant rental agreement template — generate one per booking in 30 seconds.
EU Regulation 2024/1028 mandatory May 20, 2026
The EU short-term rental Regulation (2024/1028) becomes fully applicable May 20, 2026 — every host across all 27 Member States must hold a national/regional registration number, displayed on every listing. Platforms cross-check against the registry; non-compliant listings get delisted. iFillPDF stores your registration # per property + the Member State data submission form (Barcelona HUTB, Lisbon AL, Paris déclaration, Berlin Zweckentfremdung).
Repeat guests = same form filled 5 times
AI remembers returning guests. Pulls name, passport/ID #, home address, vehicle plate from previous stays — guest only confirms instead of re-typing. Cuts check-in admin from 8 minutes to 90 seconds.
San Francisco Office of Short-Term Rentals registration
SF requires every STR host to register with the OSTR ($250/2yr), display the certificate, and limit unhosted nights to 90/year. iFillPDF stores your STR cert # + the post-Prop F revenue tracking form so you stay under the cap.
Tools that save you hours
Pre-configured PDF tools used daily by professionals like you.
Frequently asked questions
Does iFillPDF replace Hospitable, Hostaway, Guesty or PriceLabs?+
No — complementary. PMS platforms (Hospitable, Hostaway, Guesty) handle bookings, calendars, messaging. PriceLabs handles dynamic pricing. iFillPDF handles the paperwork layer that sits outside the PMS: rental agreements, GDPR-compliant guest registration, damage inventories, NYC LL18 / EU Reg 2024/1028 / SF Prop F compliance forms, refundable deposit receipts. Most pro hosts use a PMS + iFillPDF + PriceLabs.
Does iFillPDF help with the EU short-term rental Regulation 2024/1028?+
Yes. The EU STR Regulation becomes fully applicable on May 20, 2026 — every Member State must run a public registration system, every host must display the registration number on every listing, and platforms (Airbnb, Vrbo, Booking) submit data monthly to a central registry. iFillPDF stores your registration # per property + the data-submission form per country, and pre-fills the agreement with the registration number for every booking.
Is the e-signature accepted for short-term rental disputes?+
Yes — ESIGN + UETA (US) and eIDAS (EU) recognize electronic signatures as legally equivalent to handwritten ones, including for rental contracts. Airbnb resolution center and AirCover both accept signed PDFs as supporting evidence; guest signature with timestamp + IP defeats the most common "I never agreed to that rule" defense.
How do I send the inventory before guest arrival?+
Schedule the magic link 24h before check-in. Guest receives via email or SMS (international roaming-safe), reviews on phone, signs. You receive the signed PDF in your inbox before keys are handed over. Hospitable/Hostaway integration coming Q2 2026 — until then, paste the magic link into your automated check-in message.
How many properties can I manage?+
Unlimited on Pro plan. Each property has its own template library (rental agreement, house rules, inventory, city-specific compliance form) so the right document is auto-suggested per booking — Manhattan studio gets LL18 forms, Barcelona apartment gets HUTB, San Francisco condo gets STR cert + Prop F revenue line.